Exhibit Management Officer

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Job Description

Please can you attach a 2000 words Supporting Statement to your application on a Word document.

Important : The information and examples provided in the supporting statement is how applicants are marked/scored as to how their examples meet the essential and desirable criteria required for the role.

Please evidence your qualifications, experience, knowledge/skills/abilities and any special request for the role in not more than 2000 words.

You will need to give a full, clear, specific and demonstrate examples of how you meet the criteria. Please number your responses to make it clear which criteria you are evidencing.

It is the example you provide in the supporting statement that will determine if you are suitable for the role.

Click here for the full role profile.

Cheshire Constabulary is fully supportive of equality and diversity and strives to employ a workforce which is representative of the community it serves. Applicants are welcomed from all underrepresented groups and support will be made available throughout the recruitment process for all applicants. Under-represented groups include:

  • Females
  • Those from a Black or Minority Ethnic (BME) background, including non-visible ethnic minorities such as Czech, Slovak, Polish, and Gypsy/Traveller’s
  • Individuals from the LGBT+ community
  • People with disabilities
  • All other characteristics protected by the Equality Act 2010.

If you have any queries in relation to equality and diversity, or have a request for any additional support you may need, please email positive.action@cheshire.pnn.police.uk

REQUIREMENTS

  • To provide an Evidence and Property Management Service including inventory control and disposal of items of evidence and found property. This includes the secure retention, storage and disposal of cash, drugs, firearms, frozen items, general property, media and delicate and sensitive items of evidence.
  • Receive, record, monitor, process and dispose of, utilising bar coding equipment where appropriate, all crime exhibits, seized property and found property in the Force transit and main stores. Maintain a full audit trail for all property movements and transactions.
  • Work with the Distribution and Logistics Assistants to support the transit of property from transit stores to main property stores.
  • Input, update, interrogate and manage all data in an accurate manner on force systems in order to ensure the accuracy of records and monitoring of systems. Ensure that all movements are electronically signed for and a full audit trail is maintained.
  • Receive, check, store or distribute to LPU’s all items received from Forensics, acting as a central receiving and recording point for all returned items ensuring forensic evidence is preserved, and receive and process items returned from the Fingerprint Bureau and Scenes of Crime ensuring the Force destruction policy is adhered to where appropriate
  • Store securely, and dispose of, DNA intimate samples, soiled or blood stained items, and clinical waste, in order to adhere to Health and Safety Guidelines.
  • Advise and deal with queries in relation to property procedures with regard to the storage and disposal of property in accordance with legislation, force policy and audit procedures. Return crime exhibits/property to relevant parties following correct authorisation.
  • Adhere to relevant internal policies, processes and practices, facilitating and arranging the most appropriate disposal method for unclaimed property. Ensure property being disposed of is done so in accordance with legislation and guidance. Work to set and measured targets regarding disposal, processing and storing of exhibits.
  • Undertake all responsibilities relating to information management, data quality, information sharing, intelligence and information security in accordance with the ACPO Guidance on the Management of Police Information in order to achieve compliance with the Statutory Code of Practice.
  • Work with nominated points of contact within LPU’s and teams to ensure regular audits of transit stores are conducted, ensuring accountability for all items.
  • Provide resilience to other property stores and ensure consistency of processes and operating practices between stores.
  • Responsible for general housekeeping duties including reporting building maintenance issues, archive filing and general administration.
  • Must be able to travel anywhere in the Force area.
  • For the post holders level of responsibility ensure that all; arrangements, activities, equipment, supervision and staff health, welfare and training are complied with as fully detailed in the Health and Safety Policy.
  • It is the responsibility of all staff to promote equality, diversity and
  • Human Rights in working practices including developing and maintaining positive working relationships, ensuring that colleagues are treated fairly, contributing to developing equality of opportunity in working practices and challenging inappropriate conduct. Staff should treat everyone with fairness and impartiality, whilst recognising differences in needs, perspectives, backgrounds and cultures.
  • Not withstanding the details in this job description, the job holder may be required to undertake other duties up to a level consistent with the principal responsibilities of the job

Qualifications:

  • Educated to Level 2 of the National Qualifications Framework or equivalent experience.
  • A full UK driver’s licence to allow the post holder to travel between Property Office locations within the Force.
  • Post holder must attend a Manual Handling Course.

Experience:

  • Some experience of working within the constraints of policies and procedures e.g. Health and Safety, CoSHH.
  • Some experience of working with computerised record/data management systems, including the ability to conduct detailed searches, extract and manipulate data.

Skills and knowledge:

Able to plan and prioritise own work, and be self-motivated demonstrating effective problem solving skills and making decisions based on own initiative alongside available information.

Good level of computer literacy (Word, Excel, Outlook, internet) able to conduct detailed searches, extract and manipulate data

Excellent communication skills (written and verbal) at all levels of an organisation demonstrating an adherence to confidentiality requirements, maintaining professionalism, giving instructions and being assertive as the need arises.

Must be able to lift and carry heavy, awkward and/or unpleasant items

Cheshire Constabulary is fully supportive of equality and diversity and strives to employ a workforce which is representative of the community it serves. Applicants are welcomed from all underrepresented groups and support will be made available throughout the recruitment process for all applicants. Under-represented groups include:

  • Females
  • Those from a Black or Minority Ethnic (BME) background, including non-visible ethnic minorities such as Czech, Slovak, Polish, and Gypsy/Traveller’s
  • Individuals from the LGBT+ community
  • People with disabilities
  • All other characteristics protected by the Equality Act 2010.

If you have any queries in relation to equality and diversity, or have a request for any additional support you may need, please email positive.action@cheshire.pnn.police.uk