Executive Administrator – Local Land Charges Programme

Application deadline date has been passed for this Job.
This job has been Expired
Permanent
  • SALARY & BENEFITS £25,247 (Croydon £28,480)
  • Job Contact HR Resourcing Team
  • Contact Email HRResourcingTeam2@landregistry.gov.uk
  • EDUCATION LEVEL Undergraduate degree (or equivalent)
  • Job Level Graduate
  • INDUSTRY SECTOR Public Services
Job Description

HM Land Registry are looking for an Executive Administrator to join our exciting Local Land Charges Programme. In this role you will lead and manage a team of eight administrators based remotely in different locations across the organisation and Local Authority sites. You will be responsible for task allocation, production and time management for the team, and act as a first point of referral for any technical queries or logistical problems.

Working as part of the Local Authority Delivery Team, in both local authority settings and HM Land Registry offices, you will undertake a range of clerical and administrative tasks to access, extract, capture and cleanse local land charges data in order to facilitate the expedient migration of Local Land Charges data from local authorities to the HM Land Registry digital register.

The Programme
Local land charges (LLCs) are generally charges or restrictions on land usually imposed by public authorities under statutory powers and affecting successive owners and occupiers of the land. Examples include planning conditions, tree preservation orders or listed building status. This information is key to a buyer’s decision to invest in a property or parcel of land and is obtained as part of a local authority search completed as part of the home buying process.

LLC information is currently held by over 300 individual local authorities, in varied formats (digital, electronic, paper, microfiche), standards and accessibility. Currently it can cost between £0 and £100 and take between a day and over a month to obtain this information from the local authority. Through the Infrastructure Act 2015, Ministers gave HM Land Registry the powers to create a single national and live digital register of LLCs across England and Wales.

The LLC programme will transform a fragmented service, lacking consistent standards into a single, national register of around 25 million data items. The data will be held geospatially and on a register that includes a map of the affected land.

The programme is now at a critical juncture of its life cycle, as we now need to create and test an industrialised migration process capable of delivering the service from all local authorities in England and Wales into the national register within a reasonable timeframe.

Further information about the Local Land Charges Programme can be found at:
LLC programme details

Working with Local Authority Delivery Managers, you will plan, schedule and deliver a range of administrative support duties in both HM Land Registry offices and local authority settings for the Local Land Charges Programme. You will enable creation of spatial extents relating to local land charge records, reviewing and cleansing pre-existing spatial data in line with written instructions, to create accurate digital records for HM Land Registry’s digital register.

You will monitor the administrative staff’s workloads and output against projected timelines and support the team in their accurate interpretation and delivery of directed workloads in line with pre-defined work instructions. By actively responding to technical referrals, you will promptly resolve any concerns or issues encountered and give timely and meaningful feedback to develop the knowledge base of the team. You will also coordinate and resolve data queries by interacting with migration suppliers.

To ensure the team can accommodate and deliver the evolving migration needs and goals of the programme, you will build and continuously develop your team through drafting and agreeing team objectives and managing individual performance. You will devote time for 1:1 discussions, coaching and mentoring, to support succession planning of team members.

Due to Covid-19, the role will initially be home based. However, this role will ultimately involve extensive national travel to support the programme, which can include being away from home overnight for three nights per week, sometimes at short notice. An induction and training will be carried out remotely, with full support from a mentor and the wider Data Transformation Team and Programme. Line management training will also be provided, if required.

Responsibilities

You will utilise your excellent organisational and time management skills to prioritise both your own and the team’s workloads effectively, to ensure challenging and changeable deadlines are met. Through collaboration with an array of internal and external stakeholders across the programme and organisation, you will ensure that changeable data migration needs of the programme are delivered successfully.

By applying your technical know-how and experience in map interpretation and spatial data capture, you will be responsible for delivering a variety of tasks including bulk scanning of paper Local Land Charge registers, data input and management of records, capturing and/or cleansing spatial data and resolving technical referrals from the team. You will utilise your ability to interpret and apply complex data standards and process instructions with attention to detail, escalating matters when necessary.

With excellent leadership and change management experience, you will also be responsible for motivating your remote team within a challenging and dynamic environment and utilising your experience in giving feedback to drive individual and team improvements.

Behaviours

We’ll assess you against these behaviours during the selection process:

  • Seeing the Big Picture
  • Communicating and Influencing
  • Delivering at Pace
  • Managing a Quality Service

Technical skills

We’ll assess you against these technical skills during the selection process:

    • Technical skills and experience in map interpretation and spatial data capture using a variety of spatial data sets.

Apply and further information

Contact point for applicants
Job contact :
Name : HR Resourcing Team
Email : HRResourcingTeam2@landregistry.gov.uk

Recruitment team :
Email : HRResourcingTeam2@landregistry.gov.uk

Online test instructions

Please ensure you complete the online test as soon as possible. If you are successful, you will have until 11.55pm on 2 July 2020 to complete the full application form.

Further information

If you feel your application has not been treated in accordance to the Recruitment Principles and you wish to make a complaint, please email hrresourcingteam2@landregistry.gov.uk in the first instance. If you are not satisfied with the response you receive from HM Land Registry then you may take your complaint to the Civil Service Commission: http://civilservicecommission.independent.gov.uk/making-complaint/

Attachments

EO Executive Administrator LLC – Candidate Pack Opens in new window (pdf, 256kB)