Electronic Records Manager

Application deadline date has been passed for this Job.
This job has been Expired
Job Description

At the Driver and Vehicle Standards Agency (DVSA) we carry out driving tests, approve people to be driving instructors and MOT testers, carry out tests to make sure lorries and buses are safe to drive, carry out roadside checks on drivers and vehicles, and monitor vehicle recalls.

We have an exciting new opportunity for an experienced administrator to support the DVSA. You will organise, maintain and protect a company’s information database, in both paper and electronic forms. Working alongside the Records Manger, Information Asset Owners and Digital Champions you will ensure the delivery of the information security requirements and compliance.

Responsibilities
include (but not limited to):

• Supports and assists line manager in managing Agency compliance with the Lord Chancellors code of practice on the management of records under section 46 of the Freedom of Information Act 2000.
• Assists in delivery of other Information Management and Security (IMS) policy requirements.
• Ensures that DVSA retention schedules and labels in SharePoint are up to date and are reviewed, at a minimum, annually.
• Take an active administration/ governance role within Office 365, primarily SharePoint and Microsoft Teams
• Supports the Records Manager with DVSA offsite storage contract, attend contract meetings and act as day to day liaison with the offsite service provider.

About You

To be successful, you will need to be a highly organised individual. You are someone that can handle several conflicting priorities at anyone given time, ensuring that each task is completed within a timely and accurate manner. Along with the ability to work alongside colleagues, communicate effectively with both internal and external stakeholders.

Going forward we are committed to encouraging and enabling our staff to develop in and above their role and will support you in undertaking further development opportunities/qualifications.

For more info on our digital transformation, head over to our Blog and LinkedIn .

Behaviours
We’ll assess you against these behaviours during the selection process:

  • Seeing the Big Picture
  • Changing and Improving
  • Making Effective Decisions
  • Delivering at Pace
  • Communicating and Influencing
  • Working Together

Benefits
The Driver and Vehicle Standards Agency (DVSA) helps everyone stay safe on Britain’s roads.

We’re an innovative organisation that values professional expertise and invests in all our people. We champion inclusive and diverse teams, ensuring we have the skills required to deliver transport that moves Britain ahead now and into the future, meeting the needs of the people who use our services.

If you would like to read more about the great opportunities and benefits of working at DVSA visit our Careers website.

Things you need to know
Security
Successful candidates must pass a disclosure and barring security check.
People working with government assets must complete basic personnel security standard checks.

Selection process details
This vacancy is using Success Profiles, and will assess your Behaviours and Experience.
We are closely monitoring the situation regarding the coronavirus, and will be following central Government advice as it is issued. There is therefore a risk that recruitment to this post may be subject to change at short notice. In addition, where appropriate, you may be invited to attend a video interview.

Please continue to follow the application process as normal and ensure that you check your emails regularly as all updates from us will be sent to you this way.

The sift is due to take place w/c 30th November 2020

Interviews are due to take place w/c 14th December 2020

This interview could be conducted via a video interview, details of which will be provided to you should you be selected for interview.

We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.

How to Apply

To apply for this role, you will need to provide detailed evidence of your experience of the following sift criteria within your CV and Personal Statement:
• High quality drafting and communications skills
• Good working knowledge of IT and, more specifically, Office 365 applications (SharePoint/ Microsoft Teams)
• Be willing to undertake records management training

The selection process will be designed specifically for the role. As a result, your assessment could include:
• an interview
• an interview with one or more exercises
• a full day of activities including interactive, written and timed exercises

You’re encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.

Please see attached candidate notes for further information about our recruitment process.

The Department for Transport alongside other Government Departments recruit using Success Profiles. This means for each role we consider what you will need to demonstrate in order to be successful. This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.

For further information on Success Profiles visit our Careers website.

Further Information

To learn more about applying for a role within the Department for Transport, visit the Application Process page of our Careers website.

Before submitting your application, we encourage you to visit our Things You Need to Know page for further information about applying for a role within the Department for Transport and the Civil Service.

Throughout this job advert there are links to the DfT Careers website, which provides you further information to support your application. Should you be unable to access the information on our website, please email DRGComms@dft.gov.uk for assistance.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements
Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.

Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants
Job contact :
Name : Digital Resourcing
Email : digitalresourcing@dft.gov.uk

Recruitment team :
Email : dftrecruitment.grs@cabinetoffice.gov.uk

Further information
If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact Government Recruitment Services via email: dftrecruitment.grs@cabinetoffice.gov.uk If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Click here (https://civilservicecommission.independent.gov.uk/) to visit Civil Service Commission

Attachments
20190212 Candidate Notes attachment Opens in new window(pdf, 838kB)
20190212 Personal Statement and CV – Guidance for Candidates Opens in new window(pdf, 1334kB)
Electronic Records Manager Role Profile Opens in new window(pdf, 133kB)