Board Secretariat Lead

Job Description

In this role you will be working closely with the other Board Secretariat Lead’s and Assistant Board Secretariats, to deliver the full set of HMLR boards and committees (currently ten) and to ensure continuity of activity and joined up working.

You will have end-to-end responsibility to plan, manage and deliver each of your meetings, including leading on the development of agendas, taking into account strategic priorities and directors requirements including challenging where appropriate. You will be responsible for the reporting and follow up of actions flowing from the meetings. You will ensure that papers are quality assured and delivered to the board or committee members in a timely fashion. This will include commissioning papers and ensuring papers focus discussions on key issues.

You will be responsible for managing the meeting itself and taking minutes, using your knowledge and networking capability to ensure the effectiveness of the board or committee in focussing on key issues. This requires close collaboration with executive directors and other senior colleagues to ensure that key issues are driven forward and that paper submissions follow the correct path.

You will develop and demonstrate a detailed understanding of all HMLR boards and committees’ terms of references. You will be comfortable working in a flexible way, at pace, and where you can cover for the other Board Secretariat Leads when required.

Please see the attached job descriptions for further details.

Responsibilities

To be successful in this role, you will have experience in a similar role which includes providing first class secretariat support to senior/directing boards or committees in a fast-paced environment, maintaining confidentiality. You can assimilate large amounts of information at pace with a consistently high degree of accuracy, including through minute taking. Through your excellent organisational skills, you will have the ability to prioritise tasks and work to meet tight deadlines, under pressure with changing priorities. You have a proven track record of stakeholder relationship building and management with senior staff and with strong communication skills to support that. You can work successfully alone and as part of a team.

Behaviours

We’ll assess you against these behaviours during the selection process:

  • Seeing the Big Picture
  • Making Effective Decisions
  • Delivering at Pace
  • Communicating and Influencing

Technical skills

We’ll assess you against these technical skills during the selection process:

Ability to provide first class secretariat support to senior/directing boards or committees in a fast-paced environment, maintaining confidentiality. Evidenced through your experience in a similar role.

Benefits

https://www.gov.uk/government/organisations/land-registry/about/recruitment#what-hm-land-registry-can-offer-you

Things you need to know

Security

Successful candidates must pass a disclosure and barring security check.
People working with government assets must complete basic personnel security standard checks.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours, Strengths, Ability, Experience and Technical skills.
To apply you will need to complete the short application form and take the online Civil Service verbal Test. Ideally you should take the test by midday on 15th March 2021, to allow for the next stage of the application process.

Please complete the CV to include your work history and complete the additional question.

Please complete the technical question (in no more than 250 words) as requested:

Ability to provide first class secretariat support to senior/directing boards or committees in a fast-paced environment, maintaining confidentiality. Evidenced through your experience in a similar role.

The personal statement section (in no more than 750 words) should demonstrate evidence of the below essential experience criteria within the job description:

  1. Be able to assimilate large amounts of information at pace with a consistently high degree of accuracy, including through minute taking
  2. Proven track record of stakeholder relationship building and management with senior staff and with strong communication skills to support that.
  3. Ability to be proactive and able to identify opportunities to improve processes and spot any potential risks.

If you are successful at sift then you will be invited to attend a blended interview, which will be carried out via a video link.

In the event of high volume of applications, we may sift on the technical question, Ability to provide first class secretariat support to senior/directing boards or committees in a fast-paced environment, maintaining confidentiality. Evidenced through your experience in a similar role.

Please review your application form before clicking ‘submit’ – once you have submitted, you will not be able to amend your application.

Ensure your application form is received by the closing date for receipt of applications – this is 11:55pm on the advertised date.

The blended interview will test the behaviours listed in the above job description, as well as the strengths associated with the role. We want to hear your first, unrehearsed, natural response to strength questions, and so we don’t advertise which strengths are being tested.

The best way to prepare for strengths questions is to reflect on what you identify as your own personal strengths, and your preferred ways of working.
https://www.gov.uk/government/publications/success-profiles

HMLR is accredited to the Disability Confidence Scheme, which denotes organisations which have a positive attitude towards disabled people. Disabled applicants who meet the minimum essential criteria at the shortlisting stage are guaranteed an invitation to interview.

If any candidate requires the panel to consider a reasonable adjustment or there is anything else they would like the panel to take into consideration they are asked to notify us of this at application stage where possible or during the process as soon as it becomes a requirement.

If you would like further information about the use of your personal data, please click on the link below:

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the Republic of Ireland
  • nationals from the EU, EEA or Switzerland with (or eligible for) status under the European Union Settlement Scheme (EUSS)
  • relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
  • relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
  • certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :
Name : Briony Potts
Email : Briony.Potts@landregistry.gov.uk

Recruitment team :
Email : hrresourcingteam2@landregistry.gov.uk

Online test instructions

You should take the verbal test by midday on 15th March 2021 to allow for the next stage of the application process:

Further information

If you feel your application has not been treated in accordance to the Recruitment Principles and you wish to make a complaint, please email hrresourcingteam2@landregistry.gov.uk in the first instance. If you are not satisfied with the response you receive from HM Land Registry then you may take your complaint to the Civil Service Commission: http://civilservicecommission.independent.gov.uk/making-complaint/

Attachments

Board Secretariat Lead Opens in new window(pdf, 133kB)