As an Assistant Financial Control Manager, you will provide support to the Financial Control Manager in ensuring effective management of DVSA (outward) cash-flows and that payments are processed and reported in accordance with contractual obligations and agency policy.
The successful candidate will be expected to specialise in one or more of the functions of Accounts Payables activities as well as participating across the full breadth of the team’s remit and supporting a range of financial services.
- Provide support for the Senior Financial Control Manager in delivering effective management of DVSA payments and outward cash-flows.
- Ensure full agency compliance with various financial legislation, rules and requirements and that processes are complete within the required timescale (e.g. regarding debtors or the agency’s Prompt Payment commitment).
- Ensure the correct or most appropriate process is utilised for maintaining and controlling financial transactions, e.g. VAT payment, recovery or chargebacks relating to practical driving and theory test fees, and supplier credit notes.
- Check bank accounts if necessary, directly on line or through relevant personnel, and make any required adjustments to the accounts on SAP, as well as approve and post the associated financial transaction journals.
- Ensure incoming financial documents and reports are logged and processed before distributing them to appropriate audiences.
- Act as first point of contact for staff queries regarding shared services, providing support; investigating, analysing and resolving disputes, and escalating issues to the Senior Financial Control Manager where necessary.
- Execute management responsibilities effectively and in line with DVSA policies and processes, planning and coordinating tasks and activities and taking responsibility for ensuring objectives are delivered.
- Maintain journals relating to financial procedures and log relevant information on areas such as invoices, receivables, direct debit payments made or T&S and GPC claims to enable effective quality assurance practices.
- Liaise with banks and external suppliers where required on issues regarding invoicing and/or the management of direct debit payments, ensuring agency transactions are accurate and timely.
- Liaise with both internal and external auditors where required on matters such as responding to audit reports and management letters, obtaining SAO certificates, or ensuring tax and VAT compliance.
For a more detailed insight into this role please refer to the Candidate Pack attached to this advert.
We are looking for someone with excellent knowledge and demonstrable experience of using Microsoft Excel and the benefits it’s able to provide within financial application.
You will also have experience of utilising ERP systems such as SAP and a good understanding of financial control policies and processes.
You have excellent communication skills and can build and maintain relationships with colleagues and stakeholders, both internal and external.
The Driver and Vehicle Standards Agency (DVSA) helps everyone stay safe on Britain’s roads.
We do this by helping people through a lifetime of safe driving, helping them keep their vehicles safe to drive, and protecting them from unsafe drivers and vehicles.
Our work affects millions of people and thousands of businesses. Most importantly, our work saves lives.
We’re an innovative organisation that values professional expertise. We invest in our people and champion inclusive and diverse teams. And we make sure colleagues have the skills to meet the needs of Britain’s road users.
If you would like to read more about the great opportunities and benefits of working at DVSA visit our Careers website.
Diversity: Our vision is to support and develop everyone who chooses to work for us. We care deeply about diversity and equality. And we create a positive culture that’s friendly, welcoming, respectful and full of opportunities for professional and personal development.
We’ll assess you against these behaviours during the selection process:
- Changing and Improving
- Making Effective Decisions
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace
- Developing Self and Others
Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.
To learn more about life as an employee of the DVSA visit our Careers website.
Things you need to know
Successful candidates must pass a disclosure and barring security check.
People working with government assets must complete basic personnel security standard checks.
Selection process details
This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience.
We are closely monitoring the situation regarding the coronavirus, and will be following central Government advice as it is issued. There is therefore a risk that recruitment to this post may be subject to change at short notice. In addition, where appropriate, you may be invited to attend a video interview.
Please continue to follow the application process as normal and ensure that you check your emails regularly as all updates from us will be sent to you this way.
As part of the application process you will be asked to complete a CV and personal statement. Further details around what this will entail are listed on the application form.
The sift is due to take place from 26th January 2021.
Interviews/assessments are likely to be held from w/c 8th February 2021.
This interview could be conducted via a video interview, details of which will be provided to you should you be selected for interview.
We’ll try to meet the dates we’ve set out in the advert. But there may be occasions when these dates will change. We’ll give you plenty of notice of any important dates.
How to Apply
Please tailor your CV and personal statement to evidence the following :
- Excellent competency in the use of Microsoft Excel
- Experience of ERP systems (e.g. SAP)
- Good understanding of financial control policies and processes
We’ve designed the selection process specifically for this role. So your assessment could include:
- an interview
- an interview with one or more exercises
- a full day of activities including interactive, written and timed exercises
You’re encouraged to become familiar with the candidate pack, as you may be assessed against any of the criteria recorded within.
Please see attached candidate notes for further information about our recruitment process.
The Department for Transport recruits using Success Profiles. For each role, we consider what you need to demonstrate to be successful.
This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.
You can read more about Success Profiles here visit our Careers website.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the ‘Contact point for applicants’ section
To learn more about applying for a role within the Department for Transport, visit the Application Process page of our Careers website.
Before submitting your application, we encourage you to visit our Things You Need to Know page for further information about applying for a role within the Department for Transport and the Civil Service.
Throughout this job advert there are links to the DfT Careers website, which provides you further information to support your application. Should you be unable to access the information on our website, please email DRGComms@dft.gov.uk for assistance.
Feedback will only be provided if you attend an interview or assessment.
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries
- nationals from the EU, EEA or Switzerland with (or eligible for) status under the European Union Settlement Scheme (EUSS)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
Apply and further information
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Contact point for applicants
Job contact :
Name : Robert Grace
Email : email@example.com
Recruitment team :
Email : firstname.lastname@example.org
If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact Government Recruitment Services via email: email@example.com If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Click here (https://civilservicecommission.independent.gov.uk/) to visit Civil Service Commission